• Disbanded Troop Form

  • A troop is considered disbanded when either new leadership cannot be recruited or the girls and the troop leaders no longer want to continue.  Please connect with your Membership Experience Specialist or CustomerCare regarding the disbandment of your troop.

  • Steps to Disband a Troop

    1. Contact the Membership Experience Specialist for the troop's level.
    2. Explain membership options to the families:
      1. Remain a member of the current troop if new leadership is found.
      2. Become a member of another troop if one is available.
      3. Become an Individually Registered Member (IRM) with no troop affiliation.
    3. Send required Notification of Troop Disband to all families using the council template below.
    4. Discuss with the girls how to use the remaining funds:
      1. If any girls are continuing by joining another troop, remaining troop funds should follow those girls.  The troop leader will use a troop check or obtain a cashier's check made payable to the other troop.
      2. If a girl is becoming an IRM, a portion of the troop funds will be distributed in the form of a Program Activity Credit (PAC) by the Council.  A troop or cashier's check would be made payable to GSWISE and GSWISE would create a PAC for distribution to the IRM.
      3. If none of the girls are continuing, gather input from the girls about how to use the remaining troop funds before the troop disbands or up to one year after.
    5. Close the troop bank account:
      1. Once the last funds are spent and all checks have cleared, close the bank account.
      2. If any funds remain in the account, have a cashier's check drawn, made payable to GSWISE, within 30 days of the end of the current membership year.
    6. Follow-up:
      1. Complete this form and mail cashier's check to GSWISE, RE: Disbanded Troop, 131 South 69th Street, Milwaukee, WI  53214.
      2. Destroy all blank checks from account.
      3. Troop supplies can be given to the Troop Organizer, Service Unit Leader, or Membership Experience Specialist to be distributed to other Girl Scout troops.

     

  • Notification of Troop Disband to Families                     

    (copy and paste into your email format)

     

    Hello Families of Troop xxx:

    Troop xxx, your girl's troop, plans to disband (or has already done so). We hope that your Girl Scout enjoyed her time with us. 

    Next Steps:

    Join Another Troop – If your girl knows which troop, you can renew her directly to that troop. Otherwise, you can email CustomerCare@gswise.org for assistance in finding another troop.
    Become An Individually Registered Member (IRM) - This would allow her to stay involved with camp, product sales, travel opportunities, council events, and more ... at her own pace.

    Please email CustomerCare@gswise.org for assistance on your Next Step decision. 

    If your girl is no longer interested in participating in Girl Scouts, we understand and want to extend a thank you to you and your family for supporting her Girl Scout endeavors over the years. She is always welcome to return in the future; all you need to do is contact our council.

    Thank you for your time!

    (Leader Name)

    Troop Leader

  • Troop Information

  • Troop Leader Information

  • Information for Closing Account

  • Should be Empty: